Cleveland Pride

QUICK LINK: 2012 Vendor Registration Application Package

KEY REGISTRATION DATES

2012 Early Bird Pricing Discounts (register From January 1st through April 16th – to receive discounts ranging from $35 off down to $10 off) final Early Bird deadline is April 16th, 2012.

2012 Regular Pricing (register From April 16th through May 23rd, 2012) deadline is May 23rd, 2012.

2012 Late Pricing (effective – May 24th, 2012) applications postmarked on or after May 24th, 2012, will be assessed a $100 late fee.

#### NOTICE ####
All pricing are dependent on the submission of a “complete registration package” which includes signed registration form, certificate of insurance – Cleveland Pride named insured, and enclosed payment (checks only). All other submissions will not be accepted and effective dates for pricing will be applied once all items are submitted.

PAYMENT TYPES:

PERSONAL/COMMERCIAL BUSINESS checks will only be accepted until May 7th, 2012. After May 7th, 2012, all payments must be made by MONEY ORDER or CASHIER’S CHECK. CASH PAYMENTS will only be accepted in-person at the Cleveland Pride office located at the AIDS Taskforce of Greater Cleveland, 3210 Euclid Avenue, Cleveland, OH 44115. You must contact Ervin Reed, Board Treasurer/CFO, for an appointment to deliver a cash payment. Ervin can be reached at executiveboard@clevelandpride.org.

Vendors requiring Pride to acquire permits, must submit application and certificate of insurance by May 31st, 2012.

Mail or fax completed application, payment (501c3 document if non-profit organization – IRS Determination Letter) and proof of insurance should to Cleveland Pride, Inc., 3210 Euclid Avenue, Cleveland, OH 44115 or fax 216.373.5498.  Please call anytime at 216.226.0004.

KEY SCHEDULE INFORMATION

Cleveland Pride, Inc. Parade and Festival 2012 is a one-day event that will be held Saturday June 23rd, 2012.  Festival times, set-up, tear-down, and location is to be determined.

HOW TO APPLY FOR CLEVELAND PRIDE
Prices and instructions can be found on our vendor application. There is still space available to be a vendor at Pride, but availability is limited.

Please contact Cleveland Pride at 216.226.0004 or by email executiveboard@clevelandpride.org.

Completed applications can be faxed to 216.226.0004. Call 216.226.0004 with any questions.

Thank you for joining us as a vendor this year!
RULES AND REGULATIONS

Communicating With Deaf and Hard of Hearing Individuals at Pride: Did you know that deaf and hard of hearing individuals compromise 10% of the population in the United States? To make sure that you are reaching this large and diverse population, please provide information in a visible (written) format. When selling food, drink, or clothing, please use posters, banners and brochures or signs to indicate prices and sizes, enabling deaf or hard of hearing individuals to easily shop at your booth. Consider providing laminated menus or sample items of different sizes so that deaf or hard of hearing individuals can point to their selections when placing orders. Your cooperation in creating an accessible environment for deaf and hard of hearing people at the Cleveland Pride Parade and Festival will be greatly appreciated.

Product Exclusivity: Product exclusivity is only granted to those companies that pay an exclusivity fee established by Cleveland Pride, Inc.. Please call Cleveland Pride, Inc. for details. Cleveland Pride, Inc. reserves the sole right to determine who will be granted exclusivity and to determine the number of businesses that sell similar products and/or services.

Trademarks:Cleveland Pride, Inc. reserves the right to the use of its logos, name, marks, symbols and other intellectual property. Any use of these without express written permission is a violation of the agreement with Cleveland Pride, Inc. and will result in expulsion from the Festival. Trademarks registered to Cleveland Pride, Inc. include: Cleveland Lesbian-Gay-Bi-Trans Pride, Inc. and Cleveland Pride, Inc.

Your Space:
Exhibitors will have a 10′x10′ area with a 6-foot table and two folding chairs. One additional table and/or up to two additional chairs can be ordered per booth. If you need an additional booth or more space than this, contact us to make arrangements. We have “Premium Location”, they are the highest traffic areas for vendors within the Festival. They are the front row (between the main gate and the main stage) and the diagonal walk (in front of the main stage). Because these locations are so highly requested, we are offering guaranteed placement with a surcharge. There is limited availability, so these spots are offered on a first come, first serve basis. These spots are NOT available to food vendors; we will still have our prominent food court.

Placement:
Cleveland Pride, Inc. has final determination over the placement of all exhibitors. Cleveland Pride, Inc. reserves the sole right to place exhibitors on any location that it deems fit.

Noise:
As a courtesy to other exhibitors, vendors, and attendees, please limit amplified sound from your booth.

Firearms:
Firearms, loaded or unloaded, concealed or exposed are strictly prohibited from any float or walking group throughout the parade or at any exhibitor or vendor booth area at the Pride Festival at Voinovich Park. Exclusions include Cleveland Pride, Inc. hired Cleveland Police officers pertaining to security contracts.

Insurance and Exhibitor/Vendor Permits:
All participants must provide their own insurance and sign the Hold Harmless Agreement, which is included in this packet. It is the responsibility of each Vendor to obtain the necessary permits from the State of Ohio. Permit information is available by calling the Ohio State Department of Taxation at 1-888-405-4039.

Vendor Liability Insurance

Casswood insurance provides Cleveland Pride with our event management and liability insurance.    You can download this application at the following link: 09 Casswood Vendor Liability Insurance Form

Deposits:
A deposit is required by every vendor. The deposit is refunded to you by mail within two weeks after the event.

Payments:
Payment, including any applicable fees, must be made in full. Payment may be made using a personal/commercial business check (prior to May 8th, 2012), money order or cashier’s check. Checks and money orders should be made payable to Cleveland Pride, Inc. Cash payments can only be made in person at Cleveland Pride, Inc. – Do not mail cash! Partial payments or invoicing will not be accepted. Receipts can be issued only by request. All checks must clear the bank upon first presentation or you may be barred from participation on the day of the event, without prejudice to any other rights or remedies available to Cleveland Pride, Inc. Full payment and all required paperwork must accompany your application to be complete. Incomplete applications will be returned to sender, hindering your eligibility for available spaces. Postdated checks are not accepted. You can apply and pay online with a credit card for Cleveland Pride. Please visit our website for additional information at www.ClevelandPride.org.

Deadlines:
The application deadline is 5:00 p.m. on May 31st, 2010 at 5pm. Late applications have no guarantee of accommodation.

Confirmation Process:
You will receive a call prior to the event confirming your participation as a participant. You will also receive an email with your booth assignment, if applicable, and check-in instructions the week of the Pride Festival.

Returned Deposits:
Deposits will not be returned if you leave your area in disorder, damage the facilities or on-site equipment, start taking your booth down before the official festival closes, leave early, or do not check out with the exhibitor coordinator. By submitting this form, you (and your organization) agree in good faith that you do not discriminate on the basis of race, color, national origin, age, religion, disability, gender or sexual orientation.

Helpful Hints

Please be aware that Voinovich Bicentennial Park can be VERY windy, bring items to weight down your property and canopy (if applicable).

Good Taste Policy
Please use discretion in decorating your booth, keeping in mind the spirit of our family-aware event.