Cleveland Pride

QUICK LINK: VENDOR APPLICATION QUICK LINK: VENDOR LIABILITY INSURANCE

KEY REGISTRATION DATES
Early-bird pricing deadline is February 15, 2009, which allows you to take advantage of our reduced rates, which have not been raised since 2008. Those registered by April 30, 2009, receive a free listing in the Pride Festival Program. Vendors requiring Pride to acquire permits, must submit application and certificate of insurance by May 31st, 2009.

Make Check Payable to Cleveland Lesbian-Gay-Bi-Trans Pride, Inc. before 5/31/2009. All other payments after that date MUST be by MONEY ORDER or CASHIERS CHECK. Mail or fax completed application, payment (501c3 document if non-profit organization) and proof of insurance should to Cleveland Pride, Inc., P.O. Box 91031, Cleveland, OH 44101 or fax 216.373.5498.  Please call anytime at 216.226.0004.

HOW TO APPLY FOR CLEVELAND PRIDE
Prices and instructions can be found on our vendor application. There is still space available to be a vendor at Pride, but availability is limited.

Please contact Cleveland Pride at 216.226.0004 or by email executiveboard@clevelandpride.org.

Completed applications can be faxed to 216.373.5498. Call 216.226.0004 with any questions.

Thank you for joining us as a vendor this year!
RULES AND REGULATIONS

Communicating With Deaf and Hard of Hearing Individuals at Pride: Did you know that deaf and hard of hearing individuals compromise 10% of the population in the United States? To make sure that you are reaching this large and diverse population, please provide information in a visible (written) format. When selling food, drink, or clothing, please use posters, banners and brochures or signs to indicate prices and sizes, enabling deaf or hard of hearing individuals to easily shop at your booth. Consider providing laminated menus or sample items of different sizes so that deaf or hard of hearing individuals can point to their selections when placing orders. Your cooperation in creating an accessible environment for deaf and hard of hearing people at the Cleveland Pride Parade and Festival will be greatly appreciated.

Product Exclusivity: Product exclusivity is only granted to those companies that pay an exclusivity fee established by Cleveland Pride, Inc.. Please call Cleveland Pride, Inc. for details. Cleveland Pride, Inc. reserves the sole right to determine who will be granted exclusivity and to determine the number of businesses that sell similar products and/or services.

Trademarks:Cleveland Pride, Inc. reserves the right to the use of its logos, name, marks, symbols and other intellectual property. Any use of these without express written permission is a violation of the agreement with Cleveland Pride, Inc. and will result in expulsion from the Festival. Trademarks registered to Cleveland Pride, Inc. include: Cleveland Lesbian-Gay-Bi-Trans Pride, Inc. and Cleveland Pride, Inc.

Your Space:
Exhibitors will have a 10′x10′ area with a 6-foot table and two folding chairs. One additional table and/or up to two additional chairs can be ordered per booth. If you need an additional booth or more space than this, contact us to make arrangements. We have “Premium Location”, they are the highest traffic areas for vendors within the Festival. They are the front row (between the main gate and the main stage) and the diagonal walk (in front of the main stage). Because these locations are so highly requested, we are offering guaranteed placement with a surcharge. There is limited availability, so these spots are offered on a first come, first serve basis. These spots are NOT available to food vendors; we will still have our prominent food court.

Placement:
Cleveland Pride, Inc. has final determination over the placement of all exhibitors. Cleveland Pride, Inc. reserves the sole right to place exhibitors on any location that it deems fit.

Noise:
As a courtesy to other exhibitors, vendors, and attendees, please limit amplified sound from your booth.

Firearms:
Firearms, loaded or unloaded, concealed or exposed are strictly prohibited from any float or walking group throughout the parade or at any exhibitor or vendor booth area at the Pride Festival at Voinovich Park. Exclusions include Cleveland Pride, Inc. hired Cleveland Police officers pertaining to security contracts.

Insurance and Exhibitor/Vendor Permits:
All participants must provide their own insurance and sign the Hold Harmless Agreement, which is included in this packet. It is the responsibility of each Vendor to obtain the necessary permits from the State of Ohio. Permit information is available by calling the Ohio State Department of Taxation at 1-888-405-4039.

Vendor Liability Insurance

Casswood insurance provides Cleveland Pride with our event management and liability insurance.    You can download this application at the following link: 09 Casswood Vendor Liability Insurance Form

Deposits:
A deposit is required by every vendor. The deposit is refunded to you by mail within two weeks after the event.

Payments:
Payment, including any applicable fees, must be made in full. Payment may be made using a major credit card, check, money order or cash. Checks and money orders should be made payable to Cleveland Pride, Inc. Cash payments can only be made in person at Cleveland Pride, Inc. - Do not mail cash! Partial payments or invoicing will not be accepted. Receipts can be issued only by request. All checks must clear the bank upon first presentation or you may be barred from participation on the day of the event, without prejudice to any other rights or remedies available to Cleveland Pride, Inc. Full payment and all required paperwork must accompany your application to be complete. Incomplete applications will be returned to sender, hindering your eligibility for available spaces. Postdated checks are not accepted. You can apply and pay online with a credit card for Cleveland Pride. Please visit our website for additional information at www.ClevelandPride.org.

Deadlines:
The application deadline is 5:00 p.m. on May 31st, 2009 at 5pm. Late applications have no guarantee of accommodation.

Confirmation Process:
You will receive a call prior to the event confirming your participation as a participant. You will also receive an email with your booth assignment, if applicable, and check-in instructions the week of the Pride Festival.

Returned Deposits:
Deposits will not be returned if you leave your area in disorder, damage the facilities or on-site equipment, start taking your booth down before the official festival closes, leave early, or do not check out with the exhibitor coordinator. By submitting this form, you (and your organization) agree in good faith that you do not discriminate on the basis of race, color, national origin, age, religion, disability, gender or sexual orientation.

Good Taste Policy
Please use discretion in decorating your booth, keeping in mind the spirit of our family-aware event.